Know what every act and event really costs

See each act's all-in cost, from the fee to the hotel and backline. Your whole team works from one budget, and you see how sales compare with your last edition.

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Ticket Fairy Event Operating System: Budget & costs
  • The all-in cost of each act
  • One budget for your whole team
  • Your sales pace against your last edition

See the all-in cost of each act

Each performer page adds up what the act costs you: the fee, the agency fee on the offer, each trip, the hotel stay, per diems, backline and their share of hire, with a total for each currency. Enter a trip's cost or a stay's room rate where one is missing, and your budget and the show's settlement use the same figures.

  • All-in cost: on each performer page
  • Each currency on its own: a total for each currency
  • Same figures everywhere: your budget and the settlement use the same costs
Ticket Fairy Event Operating System: See the all-in cost of each act

Keep one budget your whole team trusts

Your event's Budget page and the Budget in the Event Operating System are the same budget, so your whole team sees the same figures. Plan each section and record actual costs as they come in. Approved purchase orders, booking costs and ordered hire show as committed costs beside them. The artists and talent, sponsors, accessibility and traders sections each suggest a total from your own records.

  • Planned and actual: the difference for each section
  • Committed costs: purchase orders, bookings and ordered hire
  • Suggested totals: from your acts, sponsors and traders
Ticket Fairy Event Operating System: Keep one budget your whole team trusts

See your brand's costs and how this year compares

The Spend tab of your brand's Event Operations shows planned and recorded costs across your events for a period, by budget section and supplier, with the cost per person scanned in at the door. On each event, Compared with last time shows tickets sold against your last edition at the same number of days before the start. After the event, it also shows no-shows and how fast people arrived.

  • Brand costs: all your events in a period, by section and supplier
  • Cost per checked-in attendee: from the people scanned in at your doors
  • Compared with last time: on the event's Statistics page and on Today
Ticket Fairy Event Operating System: See your brand's costs and how this year compares
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Go Deeper Into Budgets and Costs

See how your team does each job in the dashboard, set it up step by step and get answers to your questions.

  • Budget & act costs

    Share one event budget with planned against recorded costs, money committed to suppliers, suggested totals from your own records and the full cost of each act.

  • Profit & cash flow

    See costs across your brand's events and profit and loss for each edition and brand. Forecast your cash, and see each edition's pace against the last.

Plan your costs and compare your events

  • All-in cost per act

    Fee, agency fee, travel, hotel, per diems, backline and hire for each act, with where each figure came from.

  • Agency fees

    Add the agency fee to an offer as an amount or a share of the fee, and it counts in the act's cost.

  • One budget

    The same budget on your event's Budget page and in the Event Operating System, with planned and actual costs by section.

  • Committed costs

    Approved purchase orders, booking costs and ordered hire lines show beside your plan.

  • Payments due

    Each deposit, balance and supplier payment by the date it is due.

    Learn more about Contracts & payments

  • Settlements

    Each settlement uses the same costs as the act's all-in cost.

  • Brand costs

    Planned and recorded costs across your brand's events for any period, by section and supplier.

  • Compared with last time

    Tickets sold, share of capacity and arrivals against your last edition.

  • Staff and crew costs

    Approved hours, multiplied by each shift's cost per hour, go into the Budget, with hours shown for each outside team.

  • Budget by section, stage or day

    Group your budget by your own sections, by stage or by show day.

See your costs and compare your events step by step

Questions About Budgets and Costs

Budget & costs

Not on an act's all-in cost or on your brand's Spend tab. Each currency has its own total there, and amounts are never converted or added across currencies.

Ticket Fairy suggests your last edition: the same name without the year, about a year earlier, at the same venue. If you are an owner, admin or producer, you can choose another of your brand's events or turn the comparison off. Figures from another brand are never used.

From the actual costs your team records in each event's budget and the people scanned in at its doors. Only events with both count.

No. An act counts only the nights and rooms of its own stay. Empty rooms are a cost of the block, shown in the block itself.

When you group your budget by stage or by show day, an act with one set has their fee placed on that stage and day for you.

Ticket Fairy in full: ticketing platform for event organisers, with the features, pricing and support behind this page.

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The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. Ticket Fairy Capital financing is provided by third-party private credit partners. The Ticket Fairy, Inc. does not make credit decisions, and all funding terms, approvals and conditions are determined by those lending partners.