---
title: "Artist Advancing and Line-Up Software - Ticket Fairy"
description: "Get each act ready for show day with advances their team fills in, choose acts from applications, catch clashes early and announce a line-up fans plan around."
canonical: "https://www.ticketfairy.com/event-operating-system/artists-and-line-up"
---

# Get every artist advance back complete and on time

Send the agent or tour manager one link to fill in travel, hotel and guest list details. Fai suggests answers from their emails and chases what is missing.

  [Book a demo](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Get started free](https://manage.ticketfairy.com/registration)    ![Ticket Fairy Event Operating System: Artists & line-up](https://www.ticketfairy.com/embeds/posters/marketing-event-advancing--sheet.png)

- Advances filled in by each act's team
- Fai chases the missing details
- Fans plan their day around your line-up

## Let each act's own team fill in the advance

Hand the advance to the people who know the details. Send the agent or tour manager one link. On that page they enter travel, hotel, schedule, technical, hospitality and guest list details, upload riders and sign the contract, without making an account. Fai fills in answers from the act's replies, forwarded emails and tour books, and shows where each answer came from. She chases what is missing, and you sign off each advance.

- **A page for their team**: no account to make, and the tour manager can invite teammates
- **Advance from anything**: answers from emails and tour books, each one for you to accept
- **Allowances**: guest list places, rooms, nights and meals from the offer

    ![Ticket Fairy Event Operating System: Let each act's own team fill in the advance](https://www.ticketfairy.com/embeds/posters/marketing-event-advancing--their-page.png)

## Catch running-order clashes before show day

Spot a clash while it is still easy to fix. On each show day, running-order checks warn you about the same act on two stages and flights that land after soundcheck. They also flag changeovers too short for the stage, sets past curfew and rider items the stage cannot take. Each problem comes with a fix from Fai that you apply in one tap and undo in one tap.

- **Schedule**: set times across stages and days
- **Running-order checks**: clashes, travel, changeovers and curfew
- **Fixes from Fai**: move, swap or shorten a set, and undo it

    ![Ticket Fairy Event Operating System: Catch running-order clashes before show day](https://www.ticketfairy.com/embeds/posters/marketing-event-running-order--checks.png)

## Choose your acts and speakers from their applications

Take Apply to play and Submit a talk applications from your own forms. Fai summarises each one, gives it a score with reasons and flags likely repeats. Your review panel scores them too, from the dashboard or their own link. When you accept an act, they join your artists with a draft offer and their advance started.

- **Applications**: new, reviewing, accepted and declined
- **Review panel**: reviewers score without seeing who applied, unless you choose
- **Accept in one step**: a draft offer and the advance started for you

    ![Ticket Fairy Event Operating System: Choose your acts and speakers from their applications](https://www.ticketfairy.com/embeds/posters/marketing-event-applications--applications.png)

## Keep fans excited as you announce your line-up

Choose which acts appear publicly with a photo, bio and links. Fai drafts the bios, and you review each change before you publish. Give each act an announce time to reveal your line-up in waves. When a set moves, the email to your ticket holders opens with the change already filled in.

- **Announce times**: reveal each act when you choose
- **Line-up and timetable**: on your event page and your own website
- **My schedule**: fans star the sets they want and add them to their calendar

    ![Ticket Fairy Event Operating System: Keep fans excited as you announce your line-up](https://www.ticketfairy.com/embeds/posters/marketing-event-lineup--lineup.png)       [Book Demo Call](https://www.ticketfairy.com/event-ticketing/book-a-demo) [Get Started for Free](https://manage.ticketfairy.com/registration)

## Go Deeper Into Artists and Line-Ups

See how your team does each job in the dashboard, set it up step by step and get answers to your questions.

- ### [Artist advancing](https://www.ticketfairy.com/event-operating-system/artists-and-line-up/artist-advancing)

  Let each act's own team fill in their advance while Fai finds answers in tour books and replies. Allowances come from the offer, and one travel party list and rider checklist cover each act.
- ### [Line-up & running order](https://www.ticketfairy.com/event-operating-system/artists-and-line-up/line-up-and-running-order)

  Your panel and Fai score every application, and the running-order checks come with tested fixes. Announce the line-up in waves, with a timetable fans can star.

## See It in Your Dashboard

- ![Ticket Fairy answers Fai found for a headline DJ's advance, each with the words she found it in](https://www.ticketfairy.com/embeds/posters/marketing-event-advance-plan--answers-to-check.png) Check each answer Fai found for an act's advance beside the words she found it in, and accept it in one click.
- ![Ticket Fairy Now and next for a festival, with the Main Stage running 10 minutes late](https://www.ticketfairy.com/embeds/posters/marketing-event-running-order--running-late.png) See how late each stage is running and when the next acts will really go on.
- ![Ticket Fairy page a reviewer opens from their link, with each talk proposal to score from 1 to 5](https://www.ticketfairy.com/embeds/posters/marketing-event-applications--reviewer-page.png) Let your review panel score each proposal from their own link, with no dashboard login.
- ![Ticket Fairy Review and publish your line-up dialog, with a set time that moves and a profile update](https://www.ticketfairy.com/embeds/posters/marketing-event-lineup--review.png) Review each set time and profile change together before your line-up goes public.

## Book, advance and announce your acts

- ### Artists

  Keep each act's contract, fee, rider, hospitality and travel together. Fai picks out the key dates and fees from contracts.
- ### Stages and schedule

  Add stages with their changeover times, opening hours and closed days, and build set times on a timeline that flags clashes.
- ### Advancing

  Collect travel, hotel, schedule, technical, hospitality and guest list details for each act, and sign off each advance.
- ### Advance link for agents

  The agent or tour manager fills in their part and signs their contract without making an account.
- ### Allowances and travel party

  Set guest list places, rooms, nights and meals for each act. Keep one travel party for each act, and use it for passes, rooming lists, pickups and meal counts.
- ### Advance from anything

  Fai suggests answers from replies, forwarded emails and tour books, and shows the words each one came from.
- ### Applications

  Review Apply to play and Submit a talk applications with Fai's scores and your own review panel.
- ### Rider checklists and notes

  Keep a rider checklist and team notes for each artist.
- ### Public line-up

  Show a photo, bio and links for each act. Fai drafts the bios and you review them.
- ### Timetable for fans

  Fans star the sets they want and add them to their own calendar.
- ### Travel and hotels

  Keep flights and hotel stays in view, hold hotel blocks and plan each pickup with a driver and a vehicle.

  [Learn more about Travel & hotels](https://www.ticketfairy.com/event-operating-system/travel-and-hotels)
- ### Acts from their paperwork

  Drop contracts and riders onto Artists. Fai sorts the files by act and adds each booking with its details.
- ### Progress for each act

  Mark each act's finance, technical, hospitality, catering and travel as pending, in progress or complete, and see what is still open.
- ### Speakers from a link or bio

  When you add a talk, paste a LinkedIn link, a public bio page or the speaker's bio, and their details are filled in for you to check.

## Advance your acts and publish your line-up, step by step

- [Track every artist booking for your event](https://www.ticketfairy.com/guides/book-and-brief-your-artists)
- [Advance your performers before the show](https://www.ticketfairy.com/guides/advance-your-performers-before-the-show)
- [Set each performer's guest list, hotel and meal allowances for your event](https://www.ticketfairy.com/guides/set-each-performers-allowances-and-travel-party)
- [Fill in each performer's advance for your event from tour books, riders and emails](https://www.ticketfairy.com/guides/fill-in-advances-from-tour-books-riders-and-emails)
- [Keep rider lists and notes for your event's artists](https://www.ticketfairy.com/guides/keep-rider-lists-and-notes-for-your-artists)
- [Review act and talk applications for your event with your team](https://www.ticketfairy.com/guides/review-act-and-talk-applications-with-your-team)
- [Build the running order for your event day](https://www.ticketfairy.com/guides/plan-your-event-production)
- [Check your running order for clashes before show day](https://www.ticketfairy.com/guides/check-your-running-order-for-clashes-before-show-day)
- [Publish your event line-up and set times](https://www.ticketfairy.com/guides/publish-your-line-up-and-set-times)

## Questions About Artists and Line-Ups

### Artists & line-up

#### Does the artist's team need an account?

No. They open their own link, fill in their part of the advance, upload riders and can sign their contract on the same page.

#### Can an act ask for more guest list places or rooms?

Yes. On their link they see what is left and cannot go over it, and they can ask for more. The request goes to the approver your approval rules name, or else to your team.

#### Does Fai change answers my team or the act already entered?

No. Fai suggests answers with the words each came from, and a person accepts or rejects each one. An answer that would replace an existing entry is only saved when a person chooses Replace.

#### Can I reveal the line-up in stages?

Yes. Give each act an announce time, and they appear on your line-up at that time. You review each change before it is published.

#### Do fans get reminders for the sets they save?

Fans add their saved sets to their own calendar, and their calendar reminds them.

#### Can I add a speaker without entering their details again?

Yes. When you add a talk, paste a LinkedIn link, a public bio page or the speaker's bio. Ticket Fairy fills in their name, title, company, photo and links for you to check and change. If the details do not come through from a link, paste the bio instead.

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The Ticket Fairy, Inc. is a fintech company and technology platform. The Ticket Fairy, Inc. is not a bank, financial institution, or regulated financial services provider. Vault banking services are provided through regulated banking partners. Ticket Fairy Capital financing is provided by third-party private credit partners. The Ticket Fairy, Inc. does not make credit decisions, and all funding terms, approvals and conditions are determined by those lending partners.

---

This page is on Ticket Fairy, a ticketing, marketing and operations platform for live events and the venues that host them: festivals, club nights, concerts, conferences and tours, and night clubs, beach clubs and concert venues. It grows revenue with fan rewards that turn an audience into a sales channel, and runs the money side with payments and payouts, Vault business banking, and working capital advanced against ticket sales. [How Ticket Fairy ticketing works](https://www.ticketfairy.com/event-ticketing) · [Ticket Fairy for AI assistants](https://www.ticketfairy.com/llms.txt)